Corporate Plant Services | What to Include in Your 2026 Contract

A structured and well‑defined corporate plant service contract is essential for ensuring high‑quality, consistent plant care across corporate facilities. This type of agreement directly influences appearance standards, employee experience, compliance, and cost predictability. It also protects Facilities Managers by clearly outlining responsibilities, service frequency, replacement guarantees, and operational expectations.   

1. Why a Corporate Plant Service Contract Matters
2. Essential Components of a Plant Service Contract
3. Service Level Agreements (SLAs) and Performance Standards
4. Replacement Guarantees and Risk Protection
5. Multi‑Location Considerations for Texas and Florida
6. Finalizing a Reliable Contract for Your Facility

Why a Corporate Plant Service Contract Matters

Corporate environments rely on professional plant programs to maintain visual consistency, hygiene, and operational standards. A strong contract provides:

• Predictable monthly costs
• Clarity on service frequency and scope
• Appearance standards and maintenance expectations
• Risk reduction through replacement guarantees
• Compliance with building access and safety rules
• Accountability through performance reporting

This is especially important in multi‑floor or multi‑location organizations.

Essential Components of a Plant Service Contract

A comprehensive contract must include the following components:

1. Scope of Work

Details include:

• Total plant count
• Locations within the building
• Types and sizes of plants
• Containers and irrigation systems
• Seasonal or rotating displays (if applicable)

2. Maintenance Tasks

The provider should specify:

• Watering, pruning, grooming
• Foliage cleaning
• Fertilization schedule
• Pest monitoring and treatment
• Soil health checks

3. Visit Frequency

Defined options:

• Because of Natura-PON, service schedules are more spread out and are scheduled as needed
• Hybrid schedules for multi‑zone environments

4. Communication and Reporting

A strong contract includes:

• Digital or on‑site service logs
• Escalation procedures
• Quarterly reviews
• Defined points of contact

5. Safety and Compliance

Important for secure corporate environments:

• Access protocol
• Badging requirements
• After‑hours procedures
• Chemical handling guidelines

Service Level Agreements (SLAs) and Performance Standards

SLAs protect quality and ensure service consistency. Typical SLA commitments include:

• Plants remain healthy and aesthetically aligned with expectations
• No visible pests
• Soil moisture levels remain within acceptable ranges
• Guaranteed minimum service time per visit
• Service response times for urgent issues (24–72 hours)

Recommended SLA Metrics:

• Replacement window: 7–14 days
• Maximum acceptable plant decline threshold
• Visit frequency documentation
• Grooming and cleaning standards

Replacement Guarantees and Risk Protection

A replacement guarantee is one of the most important components of a corporate plant service contract. It protects the organization from unexpected plant loss.

A strong guarantee covers:

• Full replacement of dead or declining plants
• Clear exceptions (e.g., intentional damage, extreme conditions)
• Defined replacement timelines
• Inclusion of specialty varieties where applicable
• This is especially crucial in climate‑challenging markets across Texas and Florida.

Multi‑Location Considerations for Texas and Florida

Organizations with sites across Dallas, Houston, Austin, San Antonio, Corpus Christi, Tampa, Orlando, and Sarasota must account for environmental and operational differences.

Texas Considerations:

• High outdoor heat exposure affecting indoor atriums
• Heavy air‑conditioning use
• Larger campus footprints

Florida Considerations:

• High humidity influencing growth and pests
• Seasonal storm preparedness
• High foot‑traffic zones in mixed‑use buildings

Finalizing a Reliable Contract for Your Facility

A complete and well‑structured corporate plant service contract ensures:

• Reduced operational risk
• Predictable annual budgets
• Clear scope and service standards
• Measurable performance accountability
• Consistent aesthetics across all workspaces
  
  

Schedule a Corporate Plant Service Consultation

If you’re preparing for renewal or establishing a new agreement, our team can help build a contract aligned with your facility layout, brand expectations, and operational requirements.

Contact us today to schedule a corporate plant service consultation and receive a tailored proposal based on your locations, priorities, and service-level requirements.  

Established in 1983, Natura - Interior Plant Design transforms workplaces with biophilic design. We specialize in interior plant design, indoor plant service, and corporate plant service, focusing on interior plantscaping and green walls to enhance office environments, boost wellness, and increase productivity. Serving major markets across Texas and Florida, we deliver live plants, green wall systems, and holiday decor packages to create thriving environments where people live, work, learn, and play. At Natura, we care for both plants and people within the built environment, reconnecting people with nature through innovative plant solutions.

Serving businesses across:
Dallas, Houston, Austin, San Antonio, Corpus Christi, Tampa, Orlando, and Sarasota.